Prepare employer’s return for employees reference

Make sure you have completed following session(s)

l How ecPayroll system handles HK taxation

l Taxation module setup

l Export IR56B (XML)

In Hong Kong, employers should provide their employees a copy of the IR56B records for reference. In ecPayroll system, there are several ways to do this as shown below :

1 Method 1: Admin user generates IR56B reports at system backend, and print out as hardcopy.

1.1 Please refer to the section “Generate a report in system backend”

1.2 Choose “IR56B” report in “Tax” category.

1.3 Select the “date range” and “employee”, then click [ Print ] button to output to the printer.

2 Method 2: Admin user generates IR56B reports at system backend, and email to the corresponding employee.

2.1 Please refer to the section “Generate a report in system backend”

2.2 Choose “IR56B” report in “Tax” category.

2.3 Click [ Email ] button to batch prepare emails for the selected employees.

2.4 Preview the emails on the screen by double click the record

2.5 Click [ Send ALL ] button and enter [Execute] to sending emails.

3 Method 3: In web ESS, employee generates his/her own IR56B report themselves.

3.1 Admin user adjusts the allowed tax year(s) for the staff to generate IR56B report on web. ( From main screen toolbar > Web Module Setup > Settings > ESS > Reports > I.R.56B )

3.2 Employee login to the ecPayroll web app, under ESS > Reporting, choose “IR56B” report

3.3 Select the tax year and then click [ Print ] button to get his/her own report.

NOTE

The content of the IR56B Employer’s Return should be the same as the data file you submitted to IR Department. Make sure you have exported the IR56B XML data file successfully, before preparation of the Employer’s Return in order to ensure same content.

See also

l Export IR56B XML data for IRD “eTax”

l Export IR56F XML data for IRD “eTax”

l Export IR56M XML data for IRD “eTax”

l Generating IR56E Tax form

l Generating IR56F Tax form

l Generating IR56G Tax form