Export IR56F XML data for IRD “eTax”

Make sure you have completed following session(s)

l How ecPayroll system handles HK taxation

l Taxation module setup

l Add New Employee

l Add New Payroll Record

In Hong Kong, employers are required to submit the tax information of the staffs who are about to be resigned, to government 1 month prior to the cessation of employment. For details, please refer to IRD web page. It can be done by exporting the IR56F data in required format(i.e. XML) and submit to the Inland Revenue Department (IRD) through eTax system on the web. Actually, it is a process of file export and import. Before that, you must get the approval from IRD to submit computerized IR56F data file. See the diagram below.

Steps

NOTE

Before export the XML file from ecPayroll system, please: 1. Make sure all required personal particulars (e.g. Name, HKID, Address, …) are correct for all active employees 2. Make sure all salary records of each employee are correct within the tax year

1. Click the [Payroll Maintenance] button from the main screen toolbar

2. Click the [Export to IR56] button from the toolbar

3. Select “IR56F – On termination of employee’s service (or death)”, below screen will be shown.

4. Select IR56F options.

Option	Description
Type of form	Original / Additional / Revised

5. Select employees. You may select single or multi employees to be exported.

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5.1 For single employee, enter employee ID and the staff information will be shown.

5.2 For multi-employees, you can select the company and the resigned date range. All resigned employees within the date range are selected. Or, click the [Select employee(s)] button to select employees by using employee filter. Noted that all selected employees must be employed under the same company.

6. Select the folder where the data file to be exported. The default filename is “IR56F.xml”

7. Press the [Export] button to start file export immediately. Please be patient as this process may need several minutes to complete depends on how many staffs you have selected.

8. Once the export process completed, you should find the XML file exported in your selected file path.

9. Submit the file to eTax system. Click the [Preview] button to open the eTax web page, or enter the url “https://www.gov.hk/tc/residents/taxes/etax/services/efiling_er.htm” directly in your web browser.

10. Follow the instructions in eTax to finish the whole process. In case there is any incorrect or missing, you should correct it in ecPayroll system and re-do the whole process again instead of correcting the data directly in the XML data file. You should treat ecPayroll as the master database.

See also

l Generating IR56E Tax form

l Generating IR56F Tax form

l Generating IR56G Tax form