l How
ecPayroll system handles HK taxation
In Hong
Kong, employers are required to submit the tax information of the continuously employed employees to
government every year. For details, please refer to IRD web page. It can be
done by exporting the IR56B data in required
format(i.e. XML) and submit to the Inland Revenue Department (IRD) through eTax system on the web. Actually, it is
a process of file export and import. Before that, you must get the approval
from IRD to submit computerized IR56B data file. See the diagram below.
|
NOTE |
Before
export the XML file from ecPayroll system, please: 1.
Make sure all required personal particulars (e.g. Name, HKID, Address,
…) are correct for all active employees 2.
Make sure all salary records of each employee are correct within the
tax year |
1.
Click
the [Payroll Maintenance] button
from the main screen toolbar
2.
Click
the [Export to IR56] button from the
toolbar
3.
Select “IR56B – active employees”, below screen
will be shown.
4.
Select
IR56B options, normally, select “Original” for yearly submission
Type of
form |
Description |
Original |
- for
reporting income of an employee in the annual
submission |
Additional |
for
reporting additional income of an employee that has
not been included in the form previously
submitted (either paper or electronic) |
Replacement |
for
correcting errors of the form previously submitted
(either paper or electronic) |
Supplementary |
for
reporting income of an employee which has not been
reported in the annual submission |
5.
Select
a company. The tax info of the selected company will be shown.
|
NOTE |
If you
find “employer’s file number”, “Name of Employer” or “Designation” is blank,
please fill below user manual to complete the company setting. http://download.ecpayroll.com.hk/usermanual/HTML//4-Usage/5-HR/Company%20Setup(E).htm
|
6.
Enter
tax year and submission date
Field |
Description |
Year of
Employer's Return |
Annual
employer’s return e.g.
Enter 2020 means tax year 2019/20 |
Submission
Date |
The date
of file submission |
7. Select employees. By default, all
active employees in your selected company are selected. The number of total
selected employees are already shown beside the button. You can still make
further selection if you want by clicking the button [ Select Employee(s) ]. The
total number of selected employees will be updated.
8.
Select
the folder where the data file to be exported. The default filename is “IR56B.xml”
9.
Press
the [Export] button to start file
export immediately. Please be patient as this process may need several minutes
to complete depends on how many staffs you have selected.
10.
Once
the export process completed, you should find the XML file exported in your
selected file path.
11.
Submit
the file to eTax system. Click the [Preview] button to open the eTax web
page, or enter the url “https://www.gov.hk/tc/residents/taxes/etax/services/efiling_er.htm” directly in your web browser.
12.
Follow
the instructions in eTax to finish
the whole process. In case there is any incorrect or missing, you should
correct it in ecPayroll system and re-do the whole process again instead of
correcting the data directly in the XML data file. You should treat ecPayroll
as the master database.
l
Export IR56F XML data for IRD “eTax”
l
Export IR56M XML data for IRD “eTax”
l
Prepare employer’s return for employees
reference