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Export
IR56M XML data for IRD “eTax”
Make sure you have completed following session(s)
l How
ecPayroll system handles HK taxation
In Hong
Kong, employers are required to submit the tax information of the local non-employees ( such as subcontractors, consultants, agents,
brokers, special artists, entertainers, sportsmen, writers, etc.) to
government in order to declare payment remuneration to them. For details, please
refer to IRD web page.
It can be done by exporting the IR56M
data in required format(i.e. XML) and print out the control list and submit to the Inland Revenue Department (IRD) with
Annual Notification Covering Form
(IR6036B) by post. Before that, you must get the approval from IRD to
submit computerized IR56M data file. See the diagram below.
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Steps
|
|
NOTE |
Before
export the XML file from ecPayroll system, please: 1.
Make sure all required personal particulars (e.g. Name, HKID, Address,
…) are correct for all payees 2.
Make sure all salary records of each payee are correct within the tax
year |
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1.
Click
the [Payroll Maintenance] button
from the main screen toolbar
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2.
Click
the [Export to IR56] button from the
toolbar
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3.
Select “IR56M – non-incorporated local service
providers”, below screen will be shown.
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4.
Select
IR56M options.
|
Option |
Description |
|
Type of
form |
Original |
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5.
Select
a company. The tax info of the selected company will be shown.
|
|
NOTE |
If you
find “employer’s file number”, “Name of Employer” or “Designation” is blank,
please fill below user manual to complete the company setting. http://download.ecpayroll.com.hk/usermanual/HTML//4-Usage/5-HR/Company%20Setup(E).htm
|
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6.
Enter
tax year and submission date
|
Field |
Description |
|
Year of
Employer's Return |
Annual
employer’s return e.g.
Enter 2020 means tax year 2019/20 |
|
Submission
Date |
The date
of file submission |
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7. Select employees (i.e. payees). By
default, all active employees in your selected company are selected. The number
of total selected employees are already shown beside the button. You can still
make further selection if you want by clicking the button [ Select Employee(s)
]. The total number of selected employees will be updated.
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8.
Select
the folder where the data file to be exported. The default filename is “IR56M.xml”
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9.
Press
the [Export] button to start file
export immediately. Please be patient as this process may need several minutes
to complete depends on how many staffs you have selected.
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10.
Once
the export process completed, you should find the XML file exported in your
selected file path. According
to the IRD instruction, the exported data file should be stored in a removable
storage device before submit to the department.
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11.
Generate
the Control List. Press the button [Generate Control List] to start generate the
control list in MS Excel. User should print it out, check, and signed on each
page before submit to the department.
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12.
User
should also fill and submit the Annual Notification Covering Form (IR6036B)
together with the removable storage device, and the Control List document to
the department. For details, please read the document chapter
3, or contact IR department directly.
See also
l
Export IR56B XML data for IRD “eTax”
l
Export IR56F XML data for IRD “eTax”