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Export
IR56G XML data for IRD “eTax”
Make sure you have completed following session(s)
l How
ecPayroll system handles HK taxation
In Hong Kong,
employers are required to submit the tax information of the staffs who will leaving Hong Kong for good
or for a substantial period of time, to government
1 month before the expected date of departure.. For
details, please refer to IRD
web page. It can be done by exporting the IR56G data in required format(i.e. XML)
and submit to the Inland Revenue Department (IRD) through eTax system on the web. Actually, it is a process of file export and import. Before
that, you must get the approval from IRD to submit computerized IR56G data
file. See the diagram below.
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Steps
|
|
NOTE |
Before
export the XML file from ecPayroll system, please: 1.
Make sure all required personal particulars (e.g. Name, HKID, Address,
…) are correct for all active employees 2.
Make sure all salary records of each employee are correct within the
tax year |
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1.
Click
the [Payroll Maintenance] button
from the main screen toolbar
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2.
Click
the [Export to IR56] button from the
toolba
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3.
Select “IR56G – On employee leaving Hong Kong
permanently or for a substantial period of time.”, below screen will be
shown.
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4.
Select
IR56G options.
|
Option |
Description |
|
Type of
form |
Original
/ Additional / Revised |
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5.
Select
employees. You may select single or multi employees to be exported.
5.1
For single employee, enter employee ID and the
staff information will be shown.
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5.2
For multi-employees, you can select the company and
the resigned date range. All resigned employees within the date range are
selected. Or, click the [Select employee(s)] button to
select employees by using employee filter. Noted that all selected employees
must be employed under the same company.
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6.
Select
the folder where the data file to be exported. The default filename is “IR56G.xml”
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Press the [Export] button to start file export immediately. Please be patient
as this process may need several minutes to complete depends on how many staffs
you have selected.
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7.
Once
the export process completed, you should find the XML file exported in your
selected file path.
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8.
Submit
the file to eTax
system. Click the [Preview] button
to open the eTax web page, or enter the url “https://www.gov.hk/tc/residents/taxes/etax/services/efiling_er.htm” directly in your web browser.
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9.
Follow
the instructions in eTax
to finish the whole process. In case there is any incorrect or missing, you
should correct it in ecPayroll system and re-do the whole process again instead
of correcting the data directly in the XML data file. You should treat ecPayroll
as the master database.
See also
l
Export IR56B XML data for IRD “eTax”
l
Export IR56E XML data for IRD “eTax”
l
Export IR56F XML data for IRD “eTax”
l
Export IR56M XML data for IRD “eTax”