Exporting MPF data file

Make sure you have completed following session(s)

l Company Setup

l Employee Record - MPF

l Already generated Salary Record (User manual: Add New Payroll Record / Fast Salary Generation )

In Hong Kong, companies are requested to submit MPF contribution information to their MPF Provider every month. To do that, besides of generating MPF remittance report, you can also export the MPF info to a data file in required file format. So that the data file can be submitted to the MPF provider in an electronic way. Different MPF Provider has their own required data format and submission channel. At this moment, ecPayroll System supports the following MPF Providers: (1) AIA (2) Manulife (3) HSBC (4) BEA (5) BEA Industry Scheme.

Steps

1. Starting Payroll Management

2. Click the [MPF Plan] button from the toolbar.

3. The “MPF Export ” screen will be shown.

4. In “Basic Info” tab. Fill-in the basic information

4.1 Choose which “Company” you want to export MPF data.

4.2 Choose which “MPF Provider” you want to export MPF data. The MPF Provider list is based on the settings of your selected Company.

4.3 Fill in other fields accordingly. Note that different MPF Provider will has different data fields or options to be selected.

5. In “Path to Export” tab,

5.1 Choose the folder path where the MPF data file will be exported to.

6. Depends on which MPF Provider you have selected. If you see there’s an “Employee List” tab, click it and :”

6.1 select which employees MPF data will be exported.

7. If everything are entered / selected, press the [Store and Export] button to save changes and start exporting MPF data file in specified format.

8. Finished. You have already exported the MPF data file. To submit to your MPF provider, please consult their advices and follow their provided instructions.

See also