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What is a Shift?
Make sure you have completed following session(s)
l
None
What is a “Shift”
In ecTA /
ecPayroll system, generally, a “Shift” is the core, basic unit which represents
the timetable of work duty (or off duty) in 1 single day. By assigning
different Shifts with some “Duty rules” to staffs, it forms the “Duty Roster”.
Below is an
example of a classic duty roster. In this example, you just need to create
total 4 Shifts (i.e. “9-18”, “8-17”, “9-13”, “OFF”) to cover the whole roster.
All created Shift can be re-used so user do not need to repeat entering the
shift hours every week.
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For each
“Shift”, there are many things can be defined by user such as:
l Shift code, description
l Shift Type
l Start / End time of a work duty
session in 1 day
l Start / End time of a pre-approved
Overtime session in 1 day
l Calculation rules of lateness, early
leave, and absence
l … (details will be covered in page “Add a new Shift”)
Normally, a
“Shift” is composed by several session object. Each session describe the
behaviour of a particular time period in a day. There are different session
types as shown below:
|
Session
Type |
Description |
|
Work Duty |
A normal working period with fixed start/end time. Staffs are required to clock-IN and
clock-OUT according to the fixed start/end time. More than 1 duty session can
be set in a Shift but they must be separated. |
|
Fixed
Hour Work Duty |
Flexible working style with no fixed start/end time. Staffs are required to work not less
than the minimum working hours defined. Clock-IN & OUT are required. Only
1 Fixed hour session can be set in a Shift. |
|
Multi-Fixed
Hour Duty |
Multiple flexible working periods with no
fixed start/end time for each period. Staffs can work multi periods in 1 day. Every pair of
Clock IN / OUT represents a work period. A minimum required total working
hours can be defined. Only 1 Multi-Fixed hour session can be set in a Shift. |
|
Flexible
Duty |
To
provide flexibility for staffs to leave earlier if he/she was start working
in the same day. This session is to define the allowed time period for early
working. This session must be set just before the “Work Duty”. |
|
Break |
A
flexible short break period. Staffs are allowed to take a break within the
break period but not longer than the pre-defined break hours. More than 1
break session can be set in a Shift but they must be separated with at least
1 hour. This session must be set within the “Work Duty” period. |
|
Overtime |
A
pre-approved overtime period with fixed start/end time. If the staffs have
worked within this period based on the clock-IN/OUT time, overtime hours will
be counted. OT session can be set with “Work Duty”, “Fixed Hour Work Duty”,
or “Holiday” session. More than 1 OT session can be set in a Shift. |
|
Holiday |
To define
OFF duty period. Normally, it should be set for whole day period. Staffs are
NOT required to clock IN/OUT within this session. However, if it is
overlapped by another OT session, OT hours will be counted if there are clock
IN & OUT records. |
By adding
one or more sessions, user can define different kind of Shift such as Single
Shift, Split Shift, Overnight night Shift, Flexi-lunch hour Shift, etc. See the
page “Types of Shift Duty“ to understand more.
See the
Shift Setup screen as well at page “Shift Duty Setup Interface“
Below are
more examples on Shift setup:
1.
Single Shift
2.
Split Shift
3.
Single Shift with Flexible Lunch