Resign Employee

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l Add New Employee

Entering a resign record is a critical task. You must be very careful and make sure there is no any mistake as this process cannot be undo.

Once an employee was changed from “Active” to “Resign”, some data will be changed such as:

1. Employee ID : An underscore character “_” will be added in front of the original ID if you have enabled this settings in “TAMS > Main menu > Setup > Option > HR”

2. Employment status: It will changed to “RESIGNED” and showing in the top right hand corner in Employee Setup screen. Please noted that the employment status will be changed immediately after the record saved, therefore, either you still want to monitor the corresponding employee attendance or the corresponding employee still want to use the ESS (e.g. e-Leave , e-Roster, e-Attendance, etc.) within his / her employment period. Please don’t update the employment record in advance.

3. Card number: The assigned card number mapping (for clock IN/OUT or door access) will be ended automatically as at the resign date entered in order to release the card number for another employee. (Note : One card number can be assigned to one “active” staff at the same time)

To resign an employee, please follow the steps below:

Steps

1. In Main screen, find and double-click to open the employee record page who you want to mark as resigned.

2. Open "Employment" page, all employment records of this staff will be shown. If the staff was employed one time only, there should be only one employment record.

3. Click on the current employment record which is showing at the top in the list. The corresponding employment details will be shown.

4. Check and make sure you have selected correct employment record. Click the [ Resign ] button on the toolbar.

5. Enter relevant resignation information as below:

Field name	Description	Apply to below modules (including but not limited to)
Resign Date	The date of cessation of employment. Default value is current date.	Leave entitlement, Final payment, MPF, IR56F
Last Working Date	To record the date of last working. Default same as Resign Date
Resign Type	The type of resignation. User can define the options in “Item Setup > Resign Type”	MPF
Resign Reason	The resign reason for record only. User can define the options in “Item Setup > Resign Reason”
Remarks	Optional. To record text remarks if any.
Add to employment blacklist	Blacklist the staff as a record.	EE filter

6. Check if anything wrong especially the “Resign date”, press the [ Update ] button to save changes.

7. If you are asked for confirmation, answer “Yes” to continue the resign process.

8. Once the staff has been resigned, you may find that the staff was disappeared in main screen staff list. This is because the system is showing the “active” staffs only by default, which is controlled by EE filter. Therefore, to show the resigned staffs, simply turn on the option “Resigned” in “EE Filter > Employment Status”, or simply select “(System) Show resigned staffs only” from the profile pull-down box in EE Filter.

How to “re-activate” the resigned staff.

As mentioned in the first paragraph of this page, there is no simple way to “undo” the resign process. In case due to some special reasons the resigned staff must be “re-activate”, you have to roll back the changes one by one manually. Procedures are as below:

1 Employee ID:

1.1 An underscore character (i.e. “_”) may be added to the Employee ID of the resigned staff (e.g. _A0001), to remove the “_” character, you have to:

1.1.1 Change the Employee ID

2 Employment Status:

2.1 There is no direct way to change the status from “Resigned” to “Active”. Therefore you have to :

2.1.1 Delete the resigned employment record ( details )

2.1.2 Re-add the employment record ( details )

3 Card number:

3.1 There is no way to re-activate the ended card number mapping record. Therefore you have to:

3.1.1 Delete the current ended card assignment record

3.1.2 Re-add the card assignment record ( details )

See also

View Edit Employee

Item Setup

Assign Card (PIN) to an employee